What is a good structure for an AI training day?

A good structure for an AI training day combines inspiration, practical exercises and clear agreements. For many organizations, artificial intelligence is no longer an abstract future topic. It already affects work, learning, communication, decision-making and productivity. An AI training day should therefore not only show what is technically possible, but mainly help participants understand what they can do with AI wisely and responsibly.

A strong AI training day starts with a keynote or inspiration session. This gives everyone the same starting point: what is AI, why is it developing so quickly and what does it mean for the organization? A good speaker makes AI understandable without becoming too technical. They show what generative AI, ChatGPT, AI agents and automation actually change in daily practice.

After that, it is important to let participants practice themselves. You do not learn AI only by listening to a presentation. In workshops, participants can work with recognizable assignments from their own context: writing texts, summarizing documents, developing ideas, formulating feedback, analyzing customer questions, preparing lessons or improving processes. This makes AI immediately tangible.

A third part of a good AI training day is reflection. What should and should not be entered into AI tools? How do you check the output? How do you deal with privacy, copyright, reliability, bias and responsibility? Without clear guidelines, AI quickly becomes either too casual or too risky. With good agreements, there is room to experiment safely.

A good example of a speaker who can deliver this type of AI training day well is Robbert van Empel. As an AI speaker, futurist and founder of The Future, he connects inspiration with practical application. In his most recent book De Grote Verandering, he shows how intelligent machines are changing work and organizations. With Vraag het AI / Ask AI, he emphasizes the importance of asking better questions, while De AI Basisgids voor Leraren shows how AI can be used practically and responsibly in learning environments.

A good AI training day ends with concrete next steps. Not just: “AI is interesting,” but: “this is what we are going to do with it.” That is the difference between loose inspiration and real change.